Time Line when preparing for the conference

12-18 months

• General Chair: finalise main chair positions in OC in time for web site launch and OC lunch at prior ISWC.

12 months (at prior ISWC Conference)

• General Chair: go to (or send representative to) ISWC to attend Town Hall, OC Lunch and Closing Ceremony.

• General Chair: organise Handover meeting (one week afetr previous ISWC) with previous and new Organising Committee to coordinate handover of materials. This extends discussion from the OC Lunch.

---

• Around the time of the deadlines for the main tracks is a good time to think about ensuring that Sponsor Chairs are contacting sponsors, and getting agreements. First, they need to agree on Sponsor Levels (silver, gold, diamond, etc.) and the prices/perks associated. Then they need to start contacting companies based on emails/contacts shared from last year’s chairs.